Rental Vehicle Requests
A Request for Rental Vehicle form must be received in the Fleet Maintenance Department two (2) weeks prior to your trip to allow for ample time for a reservation. Exceptions to this will only be for transportation that is unforeseen and is mandatory, i.e. advancing to the next level of competition, etc. BP-809(d).
- Restrictions: Rental vehicles are to be used only for district employees and students on official district business
- Charges: All reservations for business travel will be billed directly to the School District and include insurance. There is no extra charge to the district for extra drivers.
- Requirements: Drivers must meet all requirements by the district and the rental agency, have a valid driver's license, and be prepared to provide a copy to the rental agency upon pick-up.
This form must be accompanied with a "Prior Authorization for Travel." If this request is for employee travel, this form should be submitted with a signed Exhibit H with rental car estimated expenses. If this request if for student travel, this form should be submitted with approval from the Superintendent. If this is a combination, both forms are required. For more information on employee travel reimbursement, visit our Business Services page.
